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Why Use an Audio Visual Hire Company?

There are several things to put in place when planning your next event, especially an audio-visual one. 

Yes, that involves ensuring you have the right systems to provide the best possible experience for your guests. 

Many people take on managing the audio-visual side of things themselves. While there are a handful of advantages to this, there are also plenty of ways that doing it yourself can be potentially detrimental to your event – which is why you should use an audio visual hire company.

These companies ensure your events run smoothly, so even if you don’t think of yourself as an event planner, you can be sure that your event is in safe hands. 

If you’re wondering if hiring an audio visual company is worth a shot, this article highlights eight reasons you should hire one.

1. You Don’t Have To Purchase Expensive Equipment Which May Not Be Used Again

One of the several reasons you should use an audio-visual hire company is that you won’t need to buy expensive equipment. It is especially beneficial if you only require the equipment for a one-time event. 

Nevertheless, if you need to use the equipment again, the audio visual company will likely have it available for hire. It means you won’t have to worry about storing or maintaining the equipment all by yourself.

Companies like these usually offer a wide range of equipment, so you’ll be able to find what you need more than you could ever get your hands on.  

So, if you need something specific, they’re more likely to have it available for hire.

2. Access to Experts With the Experience and Knowledge To Help

An audio visual company takes a lot of pressure off you. Yes, with a company specialising in audio-visual, you’ll get all your AV requirements met without worrying about quality, setup, and breakdown time because these guys have done it countless times before. 

They’re also specialists in working with live presenters. They have years of experience ensuring that video footage is on point and checking lights so as not to shine directly into people’s eyes! 

With an AV hire company, you’ll get back up on event day if something goes wrong or unexpected, which is reassuring for an event you’ve most likely spent loads of cash on. 

So, with the expertise of this kind of company that focuses on audio-visual, you’ll have all your requirements met without worrying about whether your event will be ruined by poor-quality visuals or sound.

3. Qualified Technical Crew To Operate the Equipment

When you use an audio visual hire company, you can be confident that you will have a qualified technical crew to operate the equipment. 

It is important because they will know how to set up the equipment and ensure everything looks in perfect shape before and after the event. These experts will also be able to troubleshoot any problems that may arise.

The audio visual hire company will also be able to provide you with other services such as staging other than setup. It means you don’t need to invest in these things yourself or find another supplier to do it for you.

4. Equipment Is Properly Maintained for Safe Operation and Peace of Mind

When you use an audio visual hire company, you can be sure that the equipment is correctly maintained for safe operation. 

This peace is worth the cost of hiring a company, as replacing damaged equipment would be much more expensive. 

The audio visual hire company technicians know how to best maintain and set up the different sound and video equipment you’ll be using for your event.

5. Backup Equipment Nearby if Something Goes Wrong

When you work with an audio visual hire company, you can rest assured that you have a backup on hand if anything goes wrong. This way, you won’t have to worry about your event being interrupted by technical difficulties. 

Additionally, audio-visual companies have the knowledge and experience to set up and troubleshoot any issues that may arise.

Backups also enable you to do more with your event. For example, if you’re using projection screens, a backup projector is handy if your primary one fails. This is made available because projectors can burn out, or bulbs can explode. 

If you don’t have a backup, your event will have to be interrupted, but none of this can happen with the help of an AV company.

Finally, knowing that you can rely on their expertise will give you peace of mind that technological problems won’t disrupt your presentation.

6. Risk Assessments for the Protection of Your Guests

Hiring an audio-visual company can ensure that your event has been appropriately assessed and that all appropriate things have been put in place to protect your guests. 

That can give you peace of mind knowing that you have done everything possible to create a safe environment.

Working with a qualified AV hire company can also mean that you are more likely to fully comply with your legal obligations as a private or public event organizer. 

For example, in the U.S, event organizers must adhere to strict health and safety regulations which could affect you and your guests if they are not followed correctly. 

Using a hire company means you won’t have to worry about navigating through all these issues, as they will provide appropriate guidance throughout organizing your audio-visual setup.

7. You Get to Focus on Other Aspects of Your Event

When you use an audio visual hire company, you free up your time to focus on other aspects of your event. 

This includes promoting your event, creating a guest list, and decorating the venue. You won’t have to bother setting up or troubleshooting any audio-visual equipment.

On top of all that, you’ll also have a team available for advice and support. They can help you pick the right system for your needs, even if you don’t have much experience with AV equipment. 

8. No Issues With Logistics

If you’re planning an event, the last thing you want to worry about is whether or not the audio-visual equipment will arrive on time and work properly. 

When you use an audio-visual hire company, you can rest assured that everything will be handled carefully. They’ll deliver the equipment to your event location and ensure it’s all set up and working properly.

If you’ve ever had to move your event to new locations each year and maybe a huge property, you know how expensive the process can be. Fortunately, when you use audio-visual equipment suppliers, you may save expenditures on transportation and storage. 

In addition, you won’t be faced with the responsibility of figuring out how to carry or store the equipment.

When you book with a reputable audio visual hire company, we will come to your location and set up everything for you. Then, as soon as they’ve finished, they’ll walk you through how everything works, so you’re comfortable using it during your event. 

9. AV Companies Are Affordable

Audio visual hire companies are more affordable than you think. The initial investment may be higher if you were to do it yourself, but in the long run, you will save money. 

AV companies have the latest and greatest equipment and know-how to use it. They also have the workforce to set everything up and take it down for you.

They also have a lot of resources at their disposal and can offer more equipment than you could get on your own. So, yes, AV companies are less expensive than you may think, so it’s in your best interest to use one for all your audio-visual needs. 

They won’t only save you money but will save you time and trouble down the road when setting up and every other thing in between. Plus, this will give you more time to focus on business operations.

10. Never Get to Fret About Sound Quality or Lighting Issues

One of the reasons you should use an audio-visual hire company is because you won’t have to fret about sound quality or lighting issues. It is a vital decision to set in place if you’re planning an event that requires lots of presentations or speeches.

It’s not just about ensuring you get great quality audio and visuals. It’s also about ensuring that your sound and video are professional. 

If you hire an AV company, they will ensure that everything is set up correctly before your event so that you don’t have to worry about delays or problems.

11. Latest Technology and Wide Option

When you use an audio-visual hire company, you can be sure they have experience with all the latest technology. The company will help you find the right equipment for your event and ensure it is set up correctly. Plus, they will be able to troubleshoot any problems that may arise.

One of the main benefits of using an audio-visual hire company is that they have a range of products to choose from. In many cases, you can rent different equipment depending on your needs and how much you’re willing to spend. 

For example, if you’re hosting a wedding in your backyard, you may only need smaller items like portable speakers and microphones.

Aside from offering a wide range of equipment, audio visual hire companies are happy to discuss your needs and help you set up any ideas you have for your event. 

Plus, they can advise on how much equipment is needed based on room size and the number of guests.

12. Good Experience in Every City and State

Clients frequently tell us that it’s difficult to foresee the onsite experience when dealing with numerous AV companies. Yes, because each location and crew is unique, it can be difficult for you to know how to prepare and how involved you should be.

When you engage with a nationwide audio visual hire company like us, our primary focus is to ensure that your event works successfully, whether in different states. 

Most of them host events yearly, so they know what information to obtain ahead of time to ensure success.

And, because the same team is in charge of all the details, you won’t have to worry about inconsistent service or results.


Conclusively, there are many reasons why you should hire audio-visual equipment through a company rather than doing it yourself. 

So whether you’re planning a seminar, a tradeshow or other type of event, make sure that you find an audio visual hire company in your area. 

Having an audio-visual company in place at your upcoming event will provide you with a professional touch and ensure it runs as smoothly as possible. 

Even if you need extra help for your event, these professionals can help with installation and setup.


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